Thank you for your interest in taking photographs and\/or filming on the Augsburg campus in Minneapolis. We are proud of our campus and its location in the heart of Minneapolis.<\/p>\n
To help ensure privacy and security, and to reduce the potential disruption of campus activities, the University has established guidelines to clarify the responsibilities and rights of guests wishing to photograph and\/or film on campus. For simplicity, any reference to photography on this web page includes all forms of film, video, digital imaging, and any associated audio recordings. All entities must follow this process to obtain permission for all forms of media mentioned above. In addition, a detailed contract and proof of insurance also are required prior to filming or photography. These policies apply to those seeking permission for commercial, non-profit, and personal uses by alumni and others.<\/span><\/p>\n If film and video producers, directors and their crew wish to use University property to produce films, television shows, movies, commercials, and other media, the University will make its decision based upon the following procedural criteria. <\/span><\/p>\n Following please find information about:<\/span><\/p>\n These guidelines have been developed to clarify the process that must be followed to obtain permission for all of the above.<\/span><\/p>\n At this time, use of drones, unmanned aerial craft, and\/or unmanned aircraft are prohibited except in limited instances for approved classroom or research activities.<\/p>\n <\/a>\n All those who request\u00a0an Augsburg filming permit must complete a permit application and contract a minimum of 30 days prior to preferred dates. <\/span><\/p>\n The completed application and script are subject to committee review and, if approved, the process of identifying specific sites, dates, and times can begin.<\/span><\/p>\n If an agreement is reached between Augsburg and the requestor on sites, dates, and times, a binding contract will be executed between the requestor and Augsburg. <\/span><\/p>\n The contract includes a range of clauses intended to make clear the acceptable uses of University property (physical and intellectual), define responsibility and liability, identify fees and costs, and more. <\/span><\/p>\n While Augsburg\u00a0understands and values the impact of the film industry on the state\u2019s economy, as well as the opportunity to be considered as a site for film\/video\/photography, the first priority of Augsburg\u00a0is to the education and safety of Augsburg\u00a0students, and the work of its faculty and staff, and its obligation to its neighbors.<\/span> Permit fees and location fees are based on a number of variables. The length of the shoot, locations involved, the type of production and types of Augsburg services needed are considered in the total cost. <\/span><\/p>\n In certain, limited instances, a permit may be issued and a fee waiver may be granted for uses such as public service announcements. <\/span><\/p>\n Fees are based upon half- and whole-day rates. A half-day is any day that is four\u00a0hours or fewer. A whole day is any day that is between four\u00a0and eight\u00a0hours. Requests for days longer than eight\u00a0hours occasionally will be considered.<\/span><\/p>\n Location fees are charged per day\u00a0and\u00a0vary depending upon the room, facility, or area that is requested. Location fees are based upon the actual rental fees for campus facilities and are dependent upon availability. <\/span><\/p>\n These location fees do not include fees for University services such as:<\/span><\/p>\n No identification of Augsburg as a location or its trademarks or copyrighted information is permitted, except in rare instances, and only when the specific use is submitted for approval. <\/span><\/p>\n The request will only be approved when it is deemed to be in the University\u2019s best interests.<\/span><\/p>\n Identification includes, but is not limited to, trademarks, copyrighted images, icons, recognizable Augsburg landmarks, and the use of merchandise containing trademarked images\/logos (ie. flags, apparel, posters, miscellaneous items containing logo, etc.). <\/span>Identification also includes verbal references on film. <\/span> Once the script\/storyboard is approved, a\u00a0shooting schedule will be finalized and approved. The need for University services, if any, will be reviewed. If applicable, these services will be estimated and attached to a binding contract. <\/span><\/p>\n For shoots in which these additional services are not needed, the University has the option to issue a Permit for Film\/Video instead of a Location Agreement. <\/span><\/p>\n <\/a>\n The University requires the following, minimum insurance by the requestor for most situations:<\/span><\/p>\n Proof of insurance is required no fewer than seven days prior to filming and must name as additional insureds: Augsburg, the Board of Regents, its officers, employees, agents, and its volunteers.<\/span><\/p>\n <\/a>\n Much of campus is considered an Augsburg common space unless a space has been reserved for an internal event, an\u00a0event has been registered for alcohol service, or a space is reserved by an outside entity for a meeting. Public spaces generally include:<\/p>\n Third-party release forms are not required to take photos or video of celebrities, elected officials, or public officials who visit campus. In addition, release forms usually are not required for image use in news photographs (including campus newspaper or television coverage), at events in common spaces such as sporting events, campus rallies, and events open to the public regardless of location such as concerts.<\/p>\n Permission is required to photograph or record students in Augsburg Private Spaces including:<\/p>\n The University has the option to require a deposit before a permit will be granted. This deposit is to be received no less than seven days prior to the beginning of the first day of filming. Full payment for all costs incurred is due within 30 days of the date of the final invoice. Payment is made to:<\/span><\/p>\n Augsburg If written notice of cancellation for an approved permit or agreement is received before the production begins, then the production is liable for any actual costs and location fees for any loss of rental income of space incurred by the University as of the receipt of the cancellation notice. <\/span><\/p>\n The University shall have the right of cancellation if the Agreement holder is deemed insolvent or, in the University’s sole opinion, shall fail to perform any material term in the Agreement after having received written notice from the University to do so. <\/span><\/p>\n <\/a>\n A copy of the final script must be submitted with the application. The review process can take up to ten (10) working days.<\/span><\/p>\n <\/a>\n Completed permit applications\u00a0and a full script\u00a0should be submitted to the Marketing and Communications Department a minimum of 30 days prior to preferred dates. Completed applications and scripts can be submitted electronically or via mail at:<\/p>\n Augsburg University Download a form-based PDF application<\/a>\n
Filming\/Photography Requests<\/h2>\n
\n <\/a><\/p>\nFees and Permits<\/h2>\n
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Categories and Discounts<\/h2>\n
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Location Fees<\/h2>\n
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University\u00a0Identification and Use of Proprietary\u00a0Images<\/h2>\n
\n <\/a><\/p>\nContract<\/h2>\n
Insurance<\/h2>\n
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Public and Private Campus Spaces<\/h2>\n
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Payments and Deposits<\/h2>\n
\nAccounts Payable
\nAttn: Filming\/Photography Agreement
\nCampus Box 308
\nScience Hall, Suite 148
\n2211 Riverside Ave.
\nMinneapolis, MN 55454<\/p>\n <\/a>\nCancellation<\/h2>\n
Script Review<\/h2>\n
Download a Permit Application<\/h2>\n
\nMarketing and Communications Department
\nAttention: Filming Permits\/Director of News and Media Services
\nCampus Box 145
\n25G Anderson Hall
\n2211 Riverside Ave.
\nMinneapolis, MN 55454
\nnews@augsburg.edu<\/a><\/p>\n
\n <\/a><\/p>\nQuestions<\/h2>\n